2020 minutes

Draft Minutes of the Parish Council Meeting held by Zoom on Tues 7th July 2020 at 6.30pm

Present 20-055 Cllr D Smith (Chair), Cllr C Ashton (Vice Chair), Cllr F Parish, Cllr P Golding, Cllr M Kinning, Cllrs Lansdowne, Cllr J Oldfield, LCCllr Adams, SKDCllr D Bellamy, Mrs H Sandon (parish clerk)

Apologies for Absence 20-056 Cllr A White, Cllr C Hodgkin, Cllr C van Straubenzee

Receive Declaration of Interests 20-057 none

Public Forum 20-058 none

Reports from LCCllr Adams/ SKDCllr Bellamy 20-059

Matter of new business - SW Garden Centre being set up on land next to the allotment site, Moor Lane raised with Cllr Adams. Cllr Adams agreed to check permissions re. works being undertaken are allowable, to report back to PC. Multiple potholes have been fixed around the village in the last week but to a poor standard, Cllr Adams asked Cllrs to forward photos to him of any substandard work to raise with LCC.

Notes of the monthly Parish Council Meeting held on the 2nd June 2020 20-060

The notes of the meeting were approved by the Council and signed by the Chair in acceptance as minutes, (to forward to clerk for records).

Councillor Vacancy 20- 061 Cllrs agreed to defer until Sept PC meeting.

Financial Matters 20-062

a)Annual Governance and Accountability return 2019/20

i)Approval of Annual Governance Statement 2019/20 With all councillors in agreement, Cllr Smith (Chair) and Helen Sandon (RFO) signed off the Annual Governent Statement 2019/20

ii)Approval of Accounting Statements 2019/20 With all councillors in agreement, Cllr Smith ( Chair) and Helen Sandon (RFO) signed off the Accounting Statements 2019/20

Clerk to send return off to external auditors by 31/7/20 and display relevant notices and accounts (unaudited) on village noticeboards/ PC website.

b) Monthly Accounts SWPC total bank balance £46314.64, BMM £46040.06, Play Project BMM £274.58.

Payments made during current month, 1) Parish Clerk sal/exps Jun £692.64 (includes VH alarm service £66), 2) Garden Angel ( 4 cuts@ £60 May/Jun) £240. 3) Streetwise (VH rec cut –May) £72.00 & 4) Streetwise (VH rec) Jun £72.00, 5) Janine Costello (May reduced hrs re. Covid 19) £96.00 & 6) Janine Costello (Jun 28 hrs) £224.00. Clerk to be reimbursed for allotment green bin cost £41.00, paid to SKDC.

PC agreed for Cllr Oldfield to purchase/ be reimbursed for two posts for the allotment site, to replace faulty posts, Cllr Oldfield to install.

Clerk’s and Councillors’ reports on 20-063

a)Village Hall matters i) general Alarm service and Pat testing done. Boiler - Cllr Parish advised that she has a friend who will do a regular free check on the boiler to ensure it is working adequately, but as he is not Gas Certified, cannot do the annual service. PC agreed a regular check will be helpful and also agreed that Paul Dalby, (or other Gas Cert. engineer, if not available) should undertake annual service asap (& before the VH reopens), as currently due. Cllr Parish to arrange with Mr Dalby and to also discuss other issues, such as hot water overflow to exterior of VH.

VHMC had sent over VH reopening safely information to the PC for its consideration. VH Cllr reps Cllrs van Straubenzee and Parish to meet with VHMC reps on 11/7/20 to undertake initial talks.

ii) bins on the VH rec Recent issue of bins being full on VH rec, dealt with promptly by village street cleaner, who has agreed to check this area twice a week ongoing.

b)Play area inspection/maintenance, Cllr Oldfield Toddler swing seats are in a poor condition. PC agreed for Cllr Oldfield to look into replacements seats, clerk to order. Annual Rospa inspection due August. SKDC Covid19 playground safety guidelines received, Cllr Oldfield to laminate/ display at the VH rec play areas.

c)Village Litter Pick Day, Cllr Parish, Cllrs agreed to defer until Sept PC meeting.

Planning Matters 20-064

a)New planning applications received by SKDC for Parish Council comment after publication of the agenda none

b) SKDC planning permissions granted/refused none

Correspondence 20-065

a) Lorry following Satnav to North Witham Rd businesses - stuck in Church Lane Clerk had contacted two North Witham Rd businesses to ask that they remind vehicles to/ from premises to avoid this narrow lane.

b) Parking issues on Coverley Rd Clerk received a call re. parking issues in this vicinity, ie. cars parked over pavements / multiple vehicles per property. PC sympathises with this as adequate space is not always available for parking. Clerk to write to houses concerned if problem persists/ more details given, to ask that they are considerate with parking.

c) High Street hedges/ vegetation obstructing pavements & carriageway Clerk to write to Hillview Rd houses backing onto the High Street to request that they cut back their hedging so that the pavement may be accessed safely.

d) General correspondence received / circulated by clerk

NALC Model code of conduct, YMCA news, Lincs Fire & rescue- Hoarding Survey, Lincs Gov- Bus Travel Guidance- Stay Safe, LCC Town & PC newsletter Jun20, LCC guide to set up new PC website - clerk to set up through the Summer period. LALC news

Date of next meeting 20-066 Tues 1st Sept, time of meeting and method – at VH / Zoom, tba

Meeting closed at 7.25pm