July 2020 Extraordinary Parish Council Meeting
Draft Minutes of the Extraordinary Parish Council Meeting held by Zoom on Tues 28th July 2020 at 6.30pm
Present 20-067 Cllr D Smith (Chair), Cllr C Ashton (Vice Chair), Cllr F Parish, Cllr C van Straubenzee, Cllr P Golding, Cllr M Kinning, Cllrs Lansdowne, Cllr J Oldfield Mrs H Sandon (parish clerk)
Apologies for Absence 20-068 Cllr A White, Cllr C Hodgkin
Receive Declaration of Interests 20-069 none
Notes of the monthly Parish Council Meeting held on the 7th July 2020 20-070
The notes of the meeting were approved by the Council and signed by the Chair in acceptance as minutes, (to forward to clerk for records).
Parish Council Support for Village Hall Covid19 costs 20-071
Cllrs Parish and van Straubenzee had met with Pippa and Jo from the VHMC to discuss the safe re opening of the VH. Pippa and Jo had prepared well for the meeting, gathering information from Government guidelines on what is deemed essential requirements for reopening. They had performed a VH risk assessment and produced costings of essential items required to open up the VH (as circ. to cllrs prior to meeting).
The following items are required;
One off costs - 8 wall mounted automatic hand sanitiser dispensers, to be installed in the following locations - both halls, kitchen, main entrance, changing room entrance and in all 3 toilets, total cost for 8 - £150.00 approx.
Initial / ongoing costs - disposable gloves, aprons, reusable faceshield/ visor with washable face covering x 4 , H & S notices, floor stickers, batteries for hand sanitiser stations, total cost £220 approx.
Additional more regular cleaning of the VH will also be required. The VHMC hope to re open the VH for regular groups by mid August but advised it is unlikely events will take place in the VH until 2021, unless Government guidelines change.
SWPC as owners of the VH, in receipt of small business rates relief no rates) was eligible to apply for a business support grant of £10k from SKDC. The clerk had applied and was successful, with monies received to bank. After discussions by Cllrs, they agreed to award a grant of £1k to the VHMC towards VH set up / running costs. To be reviewed in 3 month’s time , to assess costs against income generated from bookings. Clerk to advise VHMC accordingly.
SWPC also agreed to award £500 to the Parochial Church Council to help meet its initial re opening set up costs, clerk to advise.
On a separate matter, due to recent complaints of overflowing bins on the VH rec, the PC agreed that this well used open space requires more bins. Agreed that 2 further bins are purchased and installed near to the pathway at either end of the rec. Clerk to purchase, Cllr Oldfield to install. Clerk to then ask village street cleaner to empty these bins also each week on her rounds.
Date of next meeting 20-072 Tues 1st Sept, time/method of meeting tba
Meeting closed at 7.10pm