2018 minutes

June 2018 minutes

SOUTH WITHAM PARISH COUNCIL Draft Minutes of the Meeting held on the 5th June 2018 at 7.30pm

Present 18-82 Cllr K Jolley (Chair), Cllr F Parish, Cllr J Oldfield, Cllr P Golding, Cllr C Hodgkin, Mrs H Sandon (parish clerk), LCCllr/SKDCllr R Adams

Apologies for Absence 18-83 Cllr C Ashton, Cllr C v Straubenzee, Cllr S Lansdowne, Cllr M Kinning, Cllr A Smith, Cllr White

Receive Declaration of Interests 18-84 none

Report from LCCllr Bob Adams 18-85 Mr Adams assured SWPC that potholes are being dealt with and fixed in a more permanent way. Priority for fix has been firstly A roads, then B then C, but LCC is getting around to fixing all by four working teams.

Notes of the Parish Council APM and May monthly meetings held on the 1st May 2018 18-86

The notes of the meeting were approved by the Council and signed by Cllr Parish in acceptance as minutes.

Financial Matters 18-87

  1. Monthly Accounts SWPC total bank balance £33,716.02, BMM £33,443.18, Play Project BMM £272.84. Income received; 1) SKDC ½ yr Precept £11680.03, SKDC ½ yr cleaning grant £610.74, 3) SW VHMC ½ Yr rent £300.00, 4) Allotment monies £363.00. Payments; 1) Helen Sandon (May pay/exps includ, refund for LCC speed signs £40.00 / Broxap bin £371.94 ) £1055.89, 2) Janine Costello (May litter picking) £224.00, 3) Finding Fitness inv5 (weekly fitness / May holiday activities) £1555.20, 4) Rick Webster VH rec grass cutting Apr £224.00, 5) Tracey Stafford ( cemetery grass cutting Apr/May) £120.00.

  2. EOY 2017/18 Accounts return sign off by SWPC

  3. Annual Governance statement

The Internal Audit was completed / signed off by Gordon Andrew with no material issues. He asked the clerk to donate his nominal fee of £30 towards the Memorial maintenance fund as per previous years. The Annual Governance statement was signed off by the Chairman/ Parish Clerk at the meeting.

  1. Accounting Statements This was signed off by the Chairman/ Parish Clerk at the meeting.

Clerk to display the Exercise of Public Rights notice on the village website/notice boards and submit the Accounts Return to the External Auditors PKF Littlejohn.

Clerk’s and Councillors’ reports on ; 18-88 a)Village Hall, Cllr Jolley

  1. External Lights Cllr Jolley had met with DGM Electrical, who will do the VH light repair and jitty solar light install this month.

  2. Roof Cllr Jolley still sourcing quotes for the roof repairs, to circulate to all cllrs once received.

  3. Other Cllr Parish had been made aware that the heating had been left on in the VH. She had reported this to the VHMC to deal. She also advised that there is now a new VHMC Chairman Shaun Mason.

  4. Road Safety, Cllr Parish

The Road Safety Group welcomed Cllr Golding to the Group and had met recently to look at the ongoing maintenance of the new speed sign. Agreed that Cllr Parish will charge the speed sign battery this month when due and then a Cllr rota is to be sorted for this purpose.

Additional passive speed signs have been received. Notification received from LCC that the existing speed sign will be moved by its contractors very soon. Info received re. LRSP’s re. its Community Speed Check Volunteers Scheme - Safety Group to look into this further.

  1. Allotments, Cllr van Straubenzee All agreements / monies received with the exception of one plot which is currently available. Cllr van Straubenzee to meet / offer it to the next person on the waiting list.

  2. Village Clean Up - Sunday 13th May at 11am, Cllr Parish Well attended clean up event and plenty of bags filled.

  3. Play area inspection, Cllr Oldfield i) Monthly inspection / repairs Cllr Oldfield advised that the swings had been adjusted and that he will do the flooring repair this month.

Planning Matters 18-89

aNew planning applications received by SKDC for Parish Council comment i)S18/0508,erection of garage, 22 Moor Lane- no objections from SWPC

ii) S18/0492 Broadgate Rd, alteration to building for residential occupation following prior approval S17/2111