2018 minutes

September 2018 minutes

SOUTH WITHAM PARISH COUNCIL: Minutes of the Meeting held on the 4th Sept 2018 at 7.30pm

Present 18-113 Cllr K Jolley (Chair), Cllr F Parish, Cllr C v Straubenzee, Cllr M Kinning, Cllr P Golding, Cllr C Hodgkin, Mrs H Sandon (parish clerk), LCCllr/SKDCllr R Adams, VHMC Chair & 1 resident Apologies for Absence 18-114 Cllr C Ashton, Cllr J Oldfield, Cllr White, Cllr S Lansdowne

Public Forum 18-115 Issue of HGVs using High St during early hours of the morning raised. PC advised resident to report registration numbers direct to the Police to deal.

Receive Declaration of Interests 18-116 Cllr van Straubenzee declared an interest in agenda item, Planning Matters a) i) iii) S18/1382 below.

Report from LCCllr Bob Adams 18-117 Cllr Adams advised that Fairer Funding is moving forward with potentially £100 million more funds for the County. All pot holes are being dealt with currently and should be resolved by the end of Sept. Other resurfacing issues and blocked drains /gullies to then be tackled. Cllr Adams asked to check with LCC when barrier repairs will be done on Church Lane, as advised last year.

Notes of the Parish Council monthly meeting held on the 3rd July 2018 18-118

The notes of the meeting were approved by the Council and signed by the Chair in acceptance as minutes.

Financial Matters 18-119

a)Monthly Accounts SWPC total bank balance £24658.53, BMM £27921.78, Play Project BMM £272.90. Payments made Jul 1) Parish Clerk £658.26 & £71.99 ( refund for Krystal website hosting) £71.99 2) Street Cleaner £224.00, 3) Webster grass ( May/Jun) £360.00, 4) Finding Fitness inv7 £1972.80, 5) Mr Cunningham ( bus shelter clean x 2) £40.00

Payments made; Aug

1) DCM Electrical Ltd (2 x solar light install) £135.00 2) Playsafety Ltd (Rospa inspection) £168.00, 3) Garden Angel cemetery grass cutting May/Jun) £300.00, 4) Parish Clerk £605.00, 5)Street Cleaner £224.00, 6) Finding Fitness inv 8 £2520.00. Clerk to also reimburse Cllr Jolley for materials used to install new bin on Thistleton Lane £12.69. Cllr Jolley thanked Cllr Golding for his assistance with this. Clerk had reviewed the VH electric contract through Make it Cheaper and secured a new 2 yr contract with Opus Energy till 20/12/20

Defibrillator(s) for the Village, VHMC 18-120

VHMC Chair Shaun Mason advised that the VHMC Committee had raised £2k towards this project and would like the PC to order the first defib. to be situated outside Gordon’s shop on Water Lane. Gordon has agreed to this already. A local resident outlined the British Heart Foundation grant funding scheme, £600 contribution required. External cabinet required also to house the defib. (insulated/unlocked) The resident has also offered to do the routine defib. inspections to check all is in working order once installed and to train up local residents in small groups on how to use the defib.. Agreed that Cllrs Parish, van Straubenzee and Hodgkin should meet with Shaun and other VHMC members to agree the defib model to purchase ( choice of 2 with BHF) and also the cabinet required. To advise the clerk accordingly so the grant application may be submitted asap as funds are limited in this scheme. Shaun also advised that they have more people joining the VHMC, they are also looking into holding an open evening to get more on board.

Clerk’s and Councillors’ reports on ; 18-121

  1. Village Hall, Cllr Jolley i) roof Cllr Jolley has found it difficult to obtain quotes for the work required, he awaits one further quote, PC to then consider.

ii) Other Cllr Jolley had repaired the VH fire door. He has also met with Paul Dalby to resolve the lack of hot water in the VH, system has been repressured and a part under guarantee, is to be replaced.

  1. Road Safety, Cllr Parish Speed sign has been removed from the High St by LCC, clerk to check when it will be installed on the North Witham Rd.

  2. Remembrance Poppies, Cllr van Straubenzee

PC agreed to purchase 50 giant poppies at £3 each to adorn the village lampposts, Cllr White to fund 20 (as agreed), PC to fund 30. Cllr van Straubenzee/clerk to arrange order, Cllrs Golding and Kinning to put them up.

  1. Play area i) Rospa inspection report ii) maintenance, Cllr Oldfield Clerk had circulated the annual Rospa report to Cllrs. In the absence of Cllr Oldfield, this item was deferred until next meeting. Hedge on VH rec needs pruning, Cllr van Straubenzee to do.

Planning Matters 18-122

  1. New planning applications received by SKDC for Parish Council comment

  2. S18/1463 Greenacres - erection of office building, Broadgate Rd, SWPC is opposed to any further development to this site for all the reasons submitted on previous planning application made on S17/2111, S17/ 1171 & S18/0492