2024 Agendas

SWPC Meeting to be held on Tuesday 2nd April 2024

at 6.30pm in the small hall of the Village Hall

Agenda

Apologies for absence

Public Forum

Chairman’s Remarks

Declarations of Interest for items on the agenda

Reports from County/ District Councillors

To approve the minutes of the Parish Council meeting held on the 6 February 2024

Clerk’s and Councillors’ reports on;

Councillor vacancy

Financial Matters, clerk

• Monthly Accounts (see financial statement)
• 2023/24 SWPC annual audit

Review of the following Policies;

• Data Protection Policy
• Data Breach Policy
• Records Retention Policy
• Subject Access Request Procedure

Review of Councillor Responsibilities

Review of village Information and Location Board

Parish Council to review the allotment agreement and agree the rent charges for 2024/25, Cllr van Straubenzee

Parish Council to review the cemetery T & C’s and agree the scale of charges for 2024/25

Village Hall, Cllrs Ashton, Parish & van Straubenzee

VH lease renewal

• PC to agree rent and terms of 1 yr lease
• Lease to be signed off by SWPC/ VHMC representatives and witnessed

VH external electrics – to consider quotations received

PC to consider VHMC’s request to place a clothes bank at the VH

Update on other matters

Play areas, Cllr Oldfield

• SWPC owned rec play park - monthly inspection/maintenance
• SKDC Wild Witham Play Park update

Flood management

• Great Close
• Moor Lane
• High St/ Church Lane junction 
• SKDC sand bag offer to Parishes - SWPC to consider the scheme
• SKDC Community Resilience Plans letter of 19.3.24

Great Close housing situation

South Witham Combined Charities, Cllrs Ashton/ Parish

Community Engagement Road Safety – feedback from Team’s meeting, Cllr Parish

Annual litter pick, Cllr Parish

Planning Matters

• New planning applications received by SKDC for Parish Council comment

S23/2316, Abacus coaches, Great North Rd, Retrospective planning application for demolition of storage warehouse & ancilliary office buildings & use of site for open storage (use class B8)

• New planning applications received by SKDC for Parish Council comment after the publication of the agenda
• SKDC planning permissions granted/refused

S24/0012, 14, Church St, Listed building consent sought to,

1) rebuild garden wall that is suffering from loss of mortar and cracking stones. Also to widen the steps to give a wider access to the lawn, top the wall with stone slabs rather than pantiles. 2) create an additional wall along the front in line with the height of the existing wall, new wall to be topped with stone slabs to match existing wall. Level the soil, which will reduce the height of the soil against the house and then level the grass- approved by SKDC

Correspondence

LALC Enews, SKDC draft Local Plan review (pre consultation) and further letter re. online engagement events – Weds 20 Mar / Thurs 11 Apr 2024. SKDC Community Engagement Team/ Local Community Voluntary Service holding a joint Funding Fair at Bourne Corn Exchange 27/3/24, 10-2pm, or 2-3pm. Office of the Police & Crime Commissioners fraud & scam prevention packs for Lincolnshire residents. SKDC letter – it has suspended the rejection of contaminated recycling bins for now ie, silver bins not collected due to incorrect waste. Further consultation / education of residents to take place to adjust to the scheme. Council waste crews to revisit properties Frid 23 Feb onwards to collect silver bins that were rejected – information circulated to SW residents via SW FB.SKDC Right thing, right bin further letter. LCC temporary traffic restrictions, 19/2/24 – 23/2/24 Morkery Lane, reason - emergency masonry repairs and tree trimming. LCC electric vehicle charger locations- suggested sites.Safer Teams Together now incorporated as part of Lincs Police Team. Tackling hardship for older people (65yrs +) Citizens advice home visits, poster – clerk to put up in village / Cllr Kinning to SW FB. Callconnect Easter bus service timetable

Additional Items

Date of next monthly PC meeting

PC to agree date for Annual Parish Meeting

South Witham Parish Council – Financial Statement- Apr 2024