Policies & Procedures

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

Who’s who on the Council and its Committees

Current Parish Councillors contact details are available on the South Witham website, displayed publicly on notice boards at the Post Office, Village Hall and at St John’s Church. They are available from the clerk, Mrs H Sandon, 53 Pridmore Road, Corby Glen, Grantham, NG33 4JN, tel 01476 552166

email : southwithampc@btinternet.com

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

As above

Location of main Council office and accessibility details

Not applicable

Staffing structure

Not applicable

Class 2 – What we spend and how we spend it

Annual return form and report by auditor

Published on the website and available from the clerk

Finalised budget

Published on the website and available from the clerk

Precept

Published on the website and available form the clerk

Borrowing Approval letter

Not applicable

Financial Standing Orders and Regulations

Model standing orders adopted, details available

from the clerk

Grants given and received

Details available from the clerk

List of current contracts awarded and value of contract

None

Members’ allowances and expenses

No allowances, expenses included on annual a/cs

Class 3 – What our priorities are and how we are doing

Parish Plan

None

Annual Report to Parish or Community Meeting

Published on the website and available from the clerk

Quality status

Not applicable

Local charters drawn up in accordance with DCLG guidelines

None

Class 4 – How we make decisions

Timetable of meetings

Parish Council meetings are held on the first Tuesday of every month, excluding August. Meeting dates are available on the website. A fifteen minute public forum is held at the start of each meeting.

Agendas of meetings

Published at least 3 working days in advance of Parish Council meetings and displayed on the website and village notice boards

Minutes of meetings

Published on the website, in the Witham Word magazine and on village notice boards

Reports presented to council meetings

As and when applicable and detailed in the minutes, reports held on file and available from the clerk

Responses to consultation papers

Made to the appropriate body by the Parish Council when applicable to the Parish

Responses to planning applications

Formal response made by the Parish Council to the relevant Planning Authority using the online portal

Bye-laws

Not applicable

Class 5 – Our policies and procedures

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

The Parish Council operates within the Code of Conduct

(SKDC code of conduct adopted 04/09/12).NALC Model Standing Orders adopted by the Parish Council, details available from the clerk

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

The policy of the Parish Council is to follow guidelines of South Kesteven District Council. The Parish Council also seeks professional advice and guidance from the Lincolnshire Association of Local Councils (LALC) where necessary

Information security policy

See individual policies

Records management policies

See individual policies

Data protection policies

See individual policies

Schedule of charges

Not applicable

Class 6 – Lists and Registers

Any publicly available register or list

Not applicable

Assets Register

Available from the clerk

Disclosure log

Not applicable

Register of members’ interests

Available from the clerk

Register of gifts and hospitality

Not applicable

Class 7 – The services we offer

Allotments

Situated on Moor Lane, details from the clerk

Burial grounds and closed churchyards

Parish Council run cemetery on Moor Lane

Community centres and village halls

Village Hall- licensed premises available for hire from VHMC

Parks, playing fields and recreational facilities

Playing fields including football pitch for hire (VHMC ), skateboard park, children’s play area

Seating, litter bins, clocks, memorials and lighting

Seating and litter bins on the playing field, Memorial bench on Harrington Rd green, memorial at St John’s Church, Church Street

Bus shelters

At bus stop on North Witham Rd

Markets

None

Public conveniences

None

Agency agreements

None

A summary of services for which the council is entitled to recover a fee, together with those fees

None

For further information contact the Parish Clerk;

Mrs H Sandon, 53 Pridmore Road, Corby Glen, Grantham, NG33 4JN